Why systems equals success in your childcare business

Why systems equals success in your childcare business

By now you’ll know that I believe systems and processes have a truly significant role in building your childcare business. They’re key to you growing and up-levelling! In the last 15 years, my main learning from being a childcare business owner has been that systems equals success!

Some of the most important factors of implementing systems in your business are to improve efficiency and organization. This is what enables you to monitor and manage your staff whilst staying connected to the operational strategies of the business. And you can keep taking a step back to make sure everything is working and in sync to help you achieve your vision.

Let’s take a look at why systems equal success…

Why do you rave about systems, Nyckie?

Because they work!! (Can I get an amen?!) No matter what size your childcare business is, it no doubt includes multiple systems working together to achieve your goals. Systems and processes are essential to your business’ success, especially when it comes to growth. If you don’t have these to lean on then your growth will be super hard to achieve.

Trust me! To ensure you can train employees and delegate responsibilities, to offer a consistent high quality service, make sure things run smoothly in your day-to-day, you need systems!

level-up-leadership-childcare-ninjas

Setting up systems is all well and good BUT if they don’t actually work, then what’s the point? 🤷🏾‍♀️

I recommend that you go over your systems at least every 6 months. Analyze and review them, make sure every part of the system is  working towards its purpose. Once you’ve gone through the hard work of setting up all your systems, it can be very easy to put them on the back-burner and forget all about them. But we need to check in from time to time, to look at what’s working and what needs adjusting. As your business grows it’s to be expected that your systems need to adapt too.

In the generic biz world, they call this “System analysis”. Which is, essentially, studying a system or its parts in order to identify its objectives. Does it do its job properly? It’s basically a problem solving technique that helps you improve the system and ensures that all the components of the system work efficiently to accomplish their purpose. Analysis specifies what the system should do. I talk more about it here.

Optimize your childcare business processes

It’s important that you take time to understand the entire system in order to make changes to simplify the steps involved. By using a systems perspective, you can remove unnecessary steps and find effective short cuts which can save your childcare business money (and who doesn’t want to do that, right?!). You want to optimize your systems for ultimate success, not keep things as they’ve always been.

Think about it! What worked brilliantly when you had an in-home daycare with 4 children isn’t necessarily going to do the job when you’re set up in your first location. What worked for 3 team members, is unlikely to work when you’ve got multiple locations and several teams. So do take some time and go through your systems one by one and check if they need to grow with you so you can get to that next level of success.

Problem solving instead of problem dodging

One of the benefits of analyzing your systems—picking it apart and then adjusting as needed—is that your problem solving skills will improve. Instead of avoiding complexity, a systems approach helps you see problems as exciting opportunities. These problems offer potential ways to innovate and develop your creativity. If something isn’t working, what can you do to improve that element of the system? Brainstorm and think outside the box!

problem solving

And this has a knock-on effect with your team. They see you modelling leadership from a problem solving angle, and it has an impact on the way they approach tasks too! Rather than shy away from difficult issues, your staff turn into active problem solvers. They also feel safer to try new ways of thinking because they can trust your systems.

Are your systems helping you achieve your objectives?

Another thing to consider is where you want to be—what’s your bigger vision?—and to see if your systems are leading to that goal. You want to be working a few steps ahead so that you’re ready for what’s coming.

When you only address one part of the problem, you’ll likely never find a long-term solution. By taking a step back, and looking at the interconnected dynamics of the system, you’ll discover a better way of organizing your business.

Systems thinking can help you revolutionize your childcare business across every aspect. If you put the systems approach to work in your childcare—however large or small!—a better and more efficient business could be right around the corner. And that means more revenue!

So, repeat after me: Systems = Success! Unless of course, they’re not working!

I’d love to know what the biggest change you’ve had to make in your childcare business is, as it’s grown? How did you manage to navigate it? Which of your systems needed adapting? Come and join in the conversation about systems over in the Childcare Ninja Facebook group!

And I have an awesome freebie, specially designed by my team of business ninjas to help you sort out your systems! Because smart systems in your business result in Success! So what are you waiting for?! Download your FREE Sassy Systems Workbook today!

sassy-systems-childcare-ninjas

We’re an army of childcare professionals who are sharing ninja-sharp skills to transform our businesses into childcare empires! This is Childcare Ownership all Grownup! Interested in becoming a part of the community? Join us for more tips on how to make your childcare business the success it deserves to be! And don’t forget to follow us on Instagram for biz ideas and to take a sneak peek behind the scenes!

childcare ninjas logo 2020

It’s time to sort out your systems!

It’s time to sort out your systems!

Last week I was talking about financial systems, but this week I’m focusing in on the general ones you need to have in place for your childcare business. I know I have mentioned systems before, but there’s a reason why I’m a huge advocate—THEY WORK!

When I implemented systems into my day cares, I was able to take a breath, and then begin to up my game! We’re halfway through quarter 1, and there’s still plenty of time to get around to organising your own so you can have your best year yet!

Hands up if you’re ready to get systematizing for a super successful 2021? If you’re in, read on!

What’s so great about systematizing?

What isn’t there to love about getting systems in place?! Who doesn’t want to have processes that will help you get organized and help your staff become more independent?!

Nailing your systematizing means you can take time off to relax, to follow your passions, all without guilt. No longer will you spend days out of office worrying about how everyone’s coping without you, leaving your cell phone on just in case. You’ll be able to take a deep breath and walk out of the day care center knowing that you’ve got things covered!

systems-get-organized

It’s good for everyone if you can de-stress — your staff will feel more empowered and valued and your business is bound to flourish! I’d love to encourage you to plan and brainstorm around creating your systems for a successful 2021.

Why start now?

We’re mid-February which I know is only a short month, but we’ve still got plenty of time! This really is the best time to start putting systems in place if you haven’t yet got around to it because we’re still early on in the year.

So I’d love to encourage you to start the year strong, you’ve probably already created your vision for the year and set your goals so systems come next to turn those into action steps. It’s an ideal time to do it at the beginning of the year as we have other planning going on as well so it makes sense to take some time and brainstorm.

still-time-for-systems

Assess what you’ve already got in place

Look at what you have in place right now, what’s not working, how you’d like to see it work in 2021 and begin making changes.

Break down all the steps and processes that you have in place, adding in the things you’d like to improve. Now you’ve got a plan and a sort of flow chart to guide you through each area of your business.  If you need a guide to help you with this process, download your free childcare business map here and get started building your systems.

So let’s take a step back, get some perspective and look at the systems we have in place. Note down all those little tasks – cleaning toys, writing a menu, invoicing clients…everything! What’s working? What’s not? Dig in and start making some changes.

Once you’ve got your systems all laid out, it’s time to call a staff meeting and get everyone singing from the same hymn sheet!

Up-level your organization NOW!

The systems are what’s going to help you reach your goals in 2021, the earlier the better.  It’s already February, so let’s do it now! Let’s up-level those systems to create success in our Childcare business this year.

And there are so many brilliant ways you can get organized nowadays. From apps to incredible planners, you can get everything sorted out and in order! Systems don’t have to be stressful. But they can help you take your business to the next level!

systems-successful-childcare-business

So what’s stopping you from getting systems in place?

Would you like to chat with me about taking your childcare business to the next level? I’ve been where you are and I can help you grow much faster than I ever did, because I now have the road map. I’ve been coaching women like you and I have seen the progress they’ve made in a short space of time. You can too! All you have to do is book a free discovery call with me, Nyckie B here!

Come and let us know over in the Childcare Ninja Facebook group! I’m sharing tips on setting those systems up so you can actually grow your childcare business.

We’re an army of childcare professionals who are sharing ninja-sharp skills to transform our businesses into childcare empires! This is Childcare Ownership all Grownup! Interested in becoming a part of the community? Join us for more tips on how to make your childcare business the success it deserves to be! And don’t forget to follow us on Instagram!

childcare ninjas logo 2020

 

Are you putting profit first in your childcare business?

Are you putting profit first in your childcare business?

If I asked you right now what your profit was going to be at this moment, would you know? Have you got a system in place to give you a birds-eye view of what’s going on in your childcare business finances right now?

It’s important that you nail this as soon as possible, so you can see at a glance what you’re making and how much profit you’ve got.

I’ve spent the last few years really honing in on making sure I have a cash flow system within my financial system that allows me to see what’s really going on – so I can see what my profit truly is.

Read on for tips on putting profit first and making your childcare business more streamlined financially.

So why do we need to know about profit?

When it comes to finances, you want to be able to get a quick and easy-to-understand overview. This is so you can actually pay your bills on time, not miss essential payments because you’ve prioritized things, and – vitally – you won’t have so many Childcare biz surprises!

One thing I’ve looked at and has helped me a lot is the “profit first” system of cashflow. I’ve also written more about profit here and lessons I learned from watching The Profit!

cash flow profit first

How does “Profit First” work?

I read the book “Profit First” by Mike Michalowicz and boy oh boy it was a game changer! A massive help. It’s helped me see where I’m making a profit easily, where things are going more clearly. Which means I have a much better handle on payroll – which my staff appreciate! – and obviously this helps me keep the whole taxes thing under control too.

profit first book mike michalowicz

Profit First is based on a waterfall system where all income flows into your top income account, and then on the 10th and 25th of every month, this cash is allocated out to the other accounts – based on your current allocation percentages. So you can have accounts for Tax, paying yourself, profit and expenses, that you put money into twice a month. It’s flexible to suit your needs and definitely worth looking into!

Getting finance systems in place!

Creating a system doesn’t have to be hard to understand, and I love the way the author, Mike, broke it down in a very simple manner. It really helped me get a better grasp of where my money’s going and I’d love for you to have the same.

The earlier in your business you can do this, the more ease you’ll find in your business regarding finances.

I’ll be going Live tonight in my Facebook group, talking about, “Creating a cash flow system that’s simple”. Do come and join me, I’d love to share the process I use and how I adapted Mike Michalowicz’s book “Profit First” model to work for my Childcare business. I’ll be discussing how to create a system where you can be clear on your profits and expenses and easily get a ‘snapshot’ of your finances at any given time.

There’s going to be some super tips that you’ll want to implement! Never miss a bill again or find yourself short at the end of the month!

So pop it in your diary, tonight 8 PM EST in my group. Join the FB group here. If you think any of your Childcare Biz owner friends would also love it, send them the link!

systems for finance childcare ninjas

Have you read the book “Profit First”? How did you find it?

If you haven’t had a chance yet, I’d love for you to read the book, and put together a simple cash flow system that is easy for you to follow. Are there any other money books that have helped you in your business or life? I’m always looking for recommendations – hit me with your lists in the comments!

Come and let us know over in the Childcare Ninja Facebook group! We’re an army of childcare professionals who are sharing ninja-sharp skills to transform our businesses into childcare empires! This is Childcare Ownership all Grownup! Interested in becoming a part of the community? Join us for more tips on how to make your childcare business the success it deserves to be! And don’t forget to follow us on Instagram!

childcare ninjas logo 2020

Why February is the perfect time to fix-up your finance systems

Why February is the perfect time to fix-up your finance systems

February is well and truly here! It’s usually a chaotic month due to getting our taxes in order, so why not use this time to fix-up our finance systems? We’re still fresh in the year, and only just getting started — it’s the perfect time to revamp your systems!

Take some time out over the next couple of weeks to really analyse your current systems. Delve into what’s working, what is not working. Could you make things slicker and easier to manage?

In this post I’m going to share some practical tips for revitalizing your finance systems, read on if you’re ready to take action now!

Why do systems matter?

By getting systems all set up, you’re getting processes in place that will help you get more organized. It’s important that you can keep on top of finances, so having systems in place will help you find things at the drop of a hat. If a client asks you something, you can find the answer. When it comes to tax returns, all your information and data is in order. It keeps things simple.

Not only does it get you organized, but having systems helps your staff too. It enables them to know how things work, without having to ask you constantly! Once your systems are running smoothly, you’ll no longer have to worry about taking time off and chaos ensuing while you’re not there.  You’ll de-stress, your staff will feel more in control and confident and—most importantly— your business will grow!

and relax

How do you work out systems?

If you’ve worked with me before, or you’ve read my previous blog posts, you’ll know I’m obsessed with systems! I love the sense of control and the load it takes off of my shoulders. So how did I get to this point, exactly?

First thing you have to do is break down all the steps and processes that you have in place. Take a good long look at every little step. How is that working for you right now? Is there anything you could change to improve that step? Could you automate it? Once you’ve analysed where you’re at, start adding in the things you’d like to implement to make the systems better.

After you’ve broken it all down, you’ll see you’ve got a plan and a sort of flow chart to guide you through the finance systems you want in your childcare business. (If you need a guide to help you with this process, download your free childcare business map here and get started building your systems.)

How do I fix-up my finance systems?

There’s lots of ways you can fix-up your finance systems, and I’ll be going through this in the Facebook group soon. So for now I’ll just explain how to get started if you haven’t already. Or perhaps you can use it as an opportunity to refresh how things work at the moment.

Financial Tasks Overview: Get total control of your finances by creating a system for your tasks. By ensuring that we do the tasks we need to daily, weekly, monthly, and even quarterly, we are stopping overwhelm and procrastination in its tracks! So break every little task down. No matter how small!

Monthly Bill Report: Doing this will enable you to list all expenses your business has, and begin categorizing it so that a later stage when you have all the Fab Finances templates, you can complete your monthly budget and know exactly where you stand financially at any given time. Simple & Stress-free!

And don’t panic if you’ve not started yet! Head here for my Fabulous Finance templates, so your childcare business can run with ease! Which means you can focus on the strategic part of your business and get growing! Some of the daily templates include Inventory management, invoice tracking, income, and expense management.

What happens when you’ve got systems in place?

You might think that this is all a waste of time. I’ve heard childcare business owners complain about the effort it takes to get all set up. But I promise you that once you’ve found systems that work for you and they’re all in place and running like clockwork it’s a total game changer!

Since I got my systems fixed-up, I have been able to grow my childcare business empire. None of my focus goes on overwhelm or worrying about how things are doing, because I know already! My systems tell me what’s going on and I can take a look any time I fancy. I don’t have to stress about taking time off or if families are going to pay their bills, due to my simple systems and automations.

the system works

How do you feel about this? Are you ready to fix-up your finance systems? Or are you feeling stuck?

Come and let us know over in the Childcare Ninja Facebook group! Over the next few weeks, I’ll be sharing tips on setting those systems up so you can actually grow your childcare business. And I’ll be starting with Finances!

We’re an army of childcare professionals who are sharing ninja-sharp skills to transform our businesses into childcare empires! This is Childcare Ownership all Grownup! Interested in becoming a part of the community? Join us for more tips on how to make your childcare business the success it deserves to be! And don’t forget to follow us on Instagram!

childcare ninjas logo 2020

The best perk of being a Childcare Business Owner

The best perk of being a Childcare Business Owner

This week my blog post isn’t so much about strategy, but reflecting and sharing on the freedoms of being a Childcare boss. This is certainly one of my most favorite perks of being a Childcare Business Owner!I’m guessing that you wanted to become a childcare business owner because you dreamed of helping families but I bet there’s another key reason – you wanted freedom and flexibility!

I want to share with you what I mean by “freedom” and why it matters, and how I got to a place where I had room to breathe and space to fill with things other than work!

It started with a chat…

Last week I was talking with some of my girl friends, and we were all sharing how things are going for us. You know, the kind of chat where everyone has a little boast but usually backs it up with something silly that’s happened? And we were all laughing about whatever it was my friend said. Along the lines of how busy the store was and how she wishes she could go at a different time. She doesn’t want to do it when every other working mom is in there buying her groceries! 

I grimaced. It’s fair to say that sometimes I really do tease my friends that I have the luxury of freedom when it comes to making my own schedule. I can do what I want, when I want. At least most of the time, anyway! So I piped up, “You probably oughta start a Childcare, because I get to go to Walmart or the grocery store early in the morning, when everyone else is on their daily commute!”.  I got a couple of eye rolls and a “maybe I will!” hollered back at me!

How is it possible?

Having my Childcares all running smoothly, with my team in place – like a fine-oiled machine! Which has given me the freedom that my old 9-5 didn’t. Gone are the days where I needed permission to take my mother to a doctor’s appointment! I no longer have to wait for my holidays to come before I can take a day off. So when I’m in need of some time to myself, I can just note it in my calendar and things carry on without me for a day. 

I don’t need to be “on” 24/7

One of the major blessings I’ve been given is that I’m not always needed in any of the facilities nowadays. I can make my own schedule.  I don’t always have to be hands-on deck, and I don’t need to be in the office all the time – they’ve got that covered!  

It’s truly one of the best perks about being a Childcare boss, I’m very appreciative and very grateful. However, I also know that I’ve worked hard to get to this point and it didn’t start out this way!

Freedom works both ways

When we’re thinking about freedom, we tend to think about freedom to have time off. But on the flipside, it means we’ve got the capacity to be the helping hand to others when it’s needed. Recently, one of my team members needed to take time off short notice for an appointment. I had the freedom to cover her, so I said, “no biggie”, and was able to pop into the facility while she was out. When she got back I headed off again to do my own thing. 

How did I get to this stage of freedom?

This perk of being a childcare business owner didn’t come immediately. Don’t be fooled into thinking that overnight I created a crazy successful business and suddenly took days off and long lunches and spa trips. Nope. 

work hard - you can have this perk of being a childcare business owner

Freedom has come about with hard graft. It’s been possible because of the systems I’ve put in place (y’all know I love a system!). Creating freedom through the investments I made when it came to training my staff. Now they can run the day care centers without me. And you’d better believe that I’ve also taken time, energy and spent money on coaching. Mostly to fix my mindset around controlling every little thing! (Clue: you don’t have to!)

Put the foundations in sooner rather than later

Taking those steps early on in your business will give you freedom to do other things later on. What will you do with all that freedom? Maybe you’ll develop a second childcare center or perhaps you’ve got hobbies you’d like to pursue? I can think of thousands of ways you could use that flexibility! I bet you can too!

carrie green saying let's do this!

Now, I didn’t write this blog post to show off (although I’m proud of what I’ve achieved and have the audacity to say so!). I wrote it to show you how it’s possible for you too! I’m so thankful and grateful for the freedom being a childcare business owner gives me. And I want you to have that freedom as well! 

In case you’re looking to grow as a childcare business owner, I thought I’d let you know about my latest program! The doors are open to my group coaching program “The Simple Childcare Ownership Program”!

This 10-week coaching program is perfect for you, if you…

🟣 Believe working with children is fulfilling, and there’s no other job in this world that you would rather do!

🟣 Are ready to step into your power and develop your leadership skills.

🟣 Want to make the ultimate change and start the childcare business of your dreams, so you can live life on your terms.

🟣 Are fed up on the 9-5 rat race and want finances and flexibility

🟣 Are tired of getting in your own way and READY to start your Childcare boss journey

IT’S TIME FOR YOU TO BECOME THE CHILDCARE BOSS YOU’VE ALWAYS WANTED TO BE AND BREATHE LIFE INTO YOUR DREAMS “THE SIMPLE CHILDCARE OWNERSHIP PROGRAM“!

The first 2021 Program kicks off Monday, February 15 @ 8pm EST. We’ll be having weekly training with me Nyckie B in my private Facebook group with 2 weeks for implementing everything you’re learning. On the program I’ll be covering:

✨ MINDSET & GOAL PLANNING ✨ LICENSING & REGISTRATION ✨ FABULOUS FINANCES ✨ PROGRAM & CURRICULUM  ✨ OUTSTANDING OPERATIONS ✨BUILDING A TERRIFIC TEAM ✨ MARKET LIKE A NINJA ✨ BUILD YOUR LEGACY

Sound good? You can sign up right now! Just click here.childcare ninjas logo 2020If the program isn’t for you, I’d still love to invite you to join us in the Childcare Ninja Facebook group where we’re all sharing ideas and learning from each other. We are an army of childcare professionals who are honing ninja-sharp skills to transform our businesses into childcare empires! This is Childcare Ownership all Grownup! Interested in becoming a part of the community? Join us for more tips on how to make your childcare business the success it deserves to be! And don’t forget to follow us on Instagram!

Member already?Login here
+