Like most business folk, childcare owners are looking to get organized and ready for next year. So how do we do that alongside running our day to day biz?
Here’s my 7 tips to help you get organized this winter!
Let’s do this, Ninja!
1. Brain Dump your To Dos
I highly recommend taking 5 or 10 minutes just to simply write down all the things you need to do. Get it all out if your head! Then organize everything into categories and prioritize them as high or low urgency.
This is a fabulous way to get a plan in place for your “get organized” day.
2. Say no to multitasking
Guilty of trying to do all the things?!
However, when you decide you want to declutter a room, it’s best to set a concrete goal, outline a timeframe and stick to it. Only do things that help you finish what you set out to do, rather than getting distracted with other side projects that can come up while decluttering.
3. Let go of old stuff!
Now you’re in the right headspace, one of the things you can do to get organized is throw away everything you don’t need to keep.
Because I’ve always believed the less stuff you have to organize, the easier it gets! So that’s why the first step of organization project is to reduce (and then recycle!).
Make sure you include all those old printouts of documents that you’ve got digital versions of! Then tackle stacked up piles of mail, ancient dried-out pens (you know you’ve got ‘em!) and put the curled up post-it notes into the recycling bin!
4. Organize Your Workspace
Now that you’ve thrown out the unnecessary clutter, it’s time to organize your workspace! Doing this drives you to a more productive 2023 and help you feel much happier while working on growing your childcare business.
First, grab a dust cloth and wipe down your desk and any surfaces. A clean space helps you get organized.
Use a specific container for your stationery. Put all your pens, pencils, scissors, tape, paper clips, etc. all in one place! No need to scrabble for something to write with when that client or supplier rings you with info! I love this rose gold desk tidier.
Get yourself an in tray for papers, bills, and other mail, and dedicate time twice a week to clear it. File things appropriately to avoid getting disorganized again!
5. Declutter Digitally!
Hands up if you’re guilty of putting files on your Mac or laptop desktop so you don’t have to search for things?! Now is the perfect time of year to sort it out.
Delete any unused apps, old photos, and files, but don’t forget to refresh your playlists and contacts. Also take time to uninstall programs you’ve not used in the last year on your computer.
Of course, your social media needs a declutter too! Unfollow any people you don’t align with any more. Remove or block users who don’t bring you joy or serve you well.
While you’re in the zone, delete all non-essential emails. Unsubscribe to newsletters you never open!
6. Create a Life Map or Vision Board
I’m talking about this again, but visualizing your life is powerful! Sit down and see if you can picture it in your head. Where will you be this time next year? How do you want to feel? Use old magazines to create a visual representation of it! Write it down as if it’s already taken place.
Read more about vision boards here.
7. Work Faster and More Efficiently With Great Tools
It’s super essential to have the right organizational tools to help you stay on top of things throughout the year. And remember, mental organization is important, too: A planner gives you a place to write down your daily or weekly to-do list so you can stay focused and on task.
With this in mind, we created an AMAZING tool especially for you, Ninjas!
Our Digital Planner transforms getting organized! Instead of carting round a heavy bound planner, you can access your organizational tool from your device! A much more streamlined process and so easy to use!
Enhance your productivity RIGHT NOW by effectively organizing your day and streamlining your workflows. Take notes, keep track of meetings, set your priorities, and quickly accomplish your goals like the Childcare Ninja you are! Unleash the tools you need to plan ahead easily and effectively with our new digital planner.
Our exclusive planning system is designed with you in mind. I want to help fellow childcare professionals get organized! It’s time to take the faff out of planning. Quickly and easily plan curriculum, menus, social media scheduling and so much more. Create your vision for next year with the awesome vision board section! This will inspire you to take daily action to grow!
Let’s get you all set up for 2023!
So if you’re looking to reduce overwhelm, get organized and achieve your goals next year this is EXACTLY what you need! It’s time for your action! Get your 2023 CHILDCARE BUSINESS PLANNING SYSTEM!!
Find cheerleaders and support to get organized for 2023
Even with the best planning system in the world, being a home daycare provider can sometimes feel lonely and overwhelming. Don’t forget that you can find strategies and tips to move your childcare business forward by joining our community! Hang out with like-minded and aspirational day care owners in there. Plus I go live regularly to talk about topics that help you grow.
If you prefer Instagram, we share ideas and tips there too. Or maybe email is your thang…JOIN OUR MAILING LIST HERE. We’re an army of childcare professionals who are sharing ninja-sharp skills to transform our businesses into childcare empires! This is Childcare Ownership all Grownup! Join us for more tips on how to make your childcare business the success it deserves to be!
One of the most scary things about starting a daycare is the childcare paperwork. I remember that just the thought of it 15 years ago would give me the heebie-jeebies. But it really doesn’t have to be that way!
By figuring out what will help you stay organized and what works for you, you can get into a rhythm sooner rather than later.
I totally get it! It all feels overwhelming and the fear is eating you up and causing you to procrastinate! And that’s why my focus this week is on helping prevent you from becoming a slave to the childcare paperwork!
Start now, not later
For so long, I didn’t implement systems into my business. I was literally coming in to work everyday with zero plans for my day, living on a wing and a prayer. So I was struggling, because like good old Benjamin Franklin said, “those who fail to plan, plan to fail”.
As my business started growing, it became harder and harder to keep up with the ever increasing amount of childcare paperwork . I knew that if I didn’t get control of it soon, I was really going to be headed for a disaster. This is why it became so important for me to figure out what I could create or learn, to keep my paperwork in order, simple.
And we all know that when it comes to paperwork, getting it right sooner is definitely better than later. So start now!
Avoid being a copycat
The first thing I did was start researching what other people were doing to see why they could make it work. Long story short – I couldn’t. I tried to copy their methods but it just didn’t work for me! It was a game changer realizing that I had to do what worked for me…period.
There is no one size fits all when it comes to childcare paperwork. Everyone is different! However, the more options I had at my disposal, the easier it became for me to figure out what my paperwork “style” was. I give some tips and ideas in this week’s Youtube episode to help you fill your arsenal. But keep in mind that whatever system you use to take control of your paperwork, it has to work for you, so find one that comes natural to you.
Don’t force someone else’s style onto yourself! It will never work for the long-haul. And I’m sure you’re in this childcare game for the long-haul too right?!
Write down the essentials
Ok, so you need paper, a pen, and a Sharpie for this bit! Start by writing down the different areas of your business and begin formalizing your systems!
Grab your copy of your state’s childcare regulations and go through it checking the statutory paperwork required. Every state is different, but most will have similar things: procedures, agreements, forms… All things that are needed to keep the kids in your care safe.
Then you need to think about what paperwork YOU need for running your business. Payments, marketing, taxes, facility maintenance, etc. all need their own paperwork! So if you write it all down you can get clear on where to start. You’re also going to need paperwork to help your team stay at the top of their game. Get all of this written out and then you can begin with the organization!
Use back-to-school stationery
I’m a big fan of back-to-school shopping and I used to love helping my kids get organized for school! But don’t forget about all those everyday essentials when it comes to organizing your childcare paperwork. You can use stationery to help you stay on top of the seemingly endless mountain!
Once you’ve written out a list of all the different areas of your business and figured out state requirements, you need to start files. You might be a folder file kinda person, but I’m a binder woman myself! I like the way you can have dividers to separate out different sections. Use pockets for checklists and making sure the binder has everything you need in it. Smaller binders work well if you have one for each child. I use a larger heavy duty lever arch one for my finances!
Keeping all your paperwork for each area of your business separate makes it easier to find things! Label the sides of your folders really clearly so you can just grab them straight off the bookshelf.
Hopefully you can see that taking everyday back-to-school supplies and implementing them into your paperwork system works! Sorting out the paperwork side of running your childcare business doesn’t have to stress you out. It may take you a little trial and error to figure out what is best for you but I believe that sharing this info will give you a head start on figuring that out. For more tips on systems and getting organized, head here.
Hop over to my Youtube channel for even more information to help you set up your childcare business for success! Of course while you’re there be sure to SUBSCRIBE and grab my FREE Back-to-school supplies checklist!
If you want to hang out with like-minded and aspirational childcare business owners, come and get involved in the community over on Facebook! Join us for more tips on how to make your childcare business the success it deserves to be! Or if you prefer Instagram, we share ideas and tips there too. We’re an army of childcare professionals who are sharing ninja-sharp skills to transform our businesses into childcare empires! This is Childcare Ownership all Grownup!